Product Warranty on Wholesale Air Conditioning Equipment

PRODUCT WARRANTY POLICY

Since buying HVAC products over the internet has now become common practice, The AC Outlet understands all HVAC manufacturers' concerns and embraces their worries with only promoting installations to be performed by HVAC professionals.

The AC Outlet, a direct marketer of Air Conditioning and Heating Products, is committed to providing reliable and innovative HVAC Home Comfort Solutions. We take all precautions possible to ensure the best experience with the equipment that is purchased from our online store.

Our mindset is that HVAC Products should be installed to the manufacturer's specifications by trained HVAC Professionals. This assures the highest unmatched performance, product reliability and brand integrity. Failure to use the services of a Licensed Professional for your installation will result in void of coverage. Once your equipment has been installed BE SURE to properly register your equipment in order for the full equipment warranty to take effect. If the equipment is not properly registered within 60 days of installation, a basic coverage of 5 Year Parts Warranty will apply. Registrations are always verified at time of Warranty Claim, should one arise.

Please use the form below to send your warranty registration request to our Warranty Department. Please allow up to one week (depending on seasonal volume) for processing and to receive your warranty certificate via email.

Warranty Registration Request (All Fields Required)

Order # (We Only support Warranties on Products Purchased From The AC Outlet)*

Owner Name*

Phone Number*

Email Address*

Installation Address*

City*

State*

Zip Code*

Installation Date*

Installing Contractor Business Name*

Installing Contractor's First and Last Name*

Installing Contractor Business Address*

Installing Contractor Phone Number*

Model Number & Serial Number of Unit(s) Being Registered*

Acknowledgement*

I acknowldge that the information provided above is complete and correct. I understand that any incorrect information may render my application for warranty registration invalid and disqualify me for any Manufacturer Warranty benefits.

The AC Outlet will back up 100% of the Parts Warranty offered by the manufacturer for units having been purchased from us and under active warranty coverage (Labor and Refrigerant are not part of this coverage). This assures piece of mind after the purchase of Air Conditioning and Heating products.

Please Note: Warranty Parts are nonrefundable once purchased. The only way to receive reimbursement for your Warranty Claim is by returning the defective part removed from service within 30 days. If an incorrect part is diagnosed by your installer and purchased, it is not returnable under any circumstance.

All compressors and coils (evaporator or condensing) replaced under warranty are subject to a $50 processing fee.

WARRANTY CLAIMS

We appreciate you choosing The AC Outlet. We understand that having issues with your equipment can be frustrating and inconvenient. We are here to help you through the claim process and will do our best to get you taken care of in a timely manner.

Warranty Claims can only be submitted once your equipment failure has been properly diagnosed by a Licensed Contractor then sending an email to warranty@theacoutlet.com (with the above information included in the email).
In order to efficiently review and process your Warranty Claim, it is imperative that we receive all the necessary information asked for in the Warranty Claim email response you will receive from our Warranty Department.
Once you have submitted the information requested, a Warranty Service Representative will normally be in touch within 24 hours to discuss your Claim. We do our best to resolve Warranty Claims in a timely manner, as we understand the urgency. In the height of our season (April – September), contact and turnaround times may be delayed.
Customers are responsible for all shipping and handling costs (unless you purchased our Pre-Paid, No-Hassle Shipping coverage).
After a Warranty Claim is properly filed and processed with The AC Outlet, customers can choose from the two following options to obtain the replacement part(s)

HVAC manufacturers are very strict about the information they require from us in order to process claims efficiently, so it is very important that you reply to this email with the following information completely in order to begin the process. Please be aware, the more information (including pictures) you provide, the easier it will be for us to process your claim and get your equipment back up and running.

Warranty Claim Form (Items marked with * are required)

HVAC manufacturers are very strict about the information they require from us in order to process claims efficiently, so it is very important that you submit the following information completely in order to begin the process. Please be aware, the more information (including pictures) you provide, the easier it will be for us to process your claim and get your equipment back up and running.

Order Number*

Owner Name*

Email Address*

Phone Number*

Defective Unit Model Number(s) & Serial Number(s)*

Defective Part Name*

Defective Part Number (optional)

Attached diagnosis and/or repair invoice from your Licensed HVAC Installer or Technician*

Pictures or video of the defective part (optional, except for compressors a picture of the label is required)

Acknowledgement*

I acknowldge that the information provided above is complete and correct. I understand that any incorrect information may render my application for warranty registration invalid and disqualify me for any Manufacturer Warranty benefits.

Once we receive the above-required information, one of our Warranty Service Representatives will reply to you via email or phone within 24 business hours to proceed with your claim.

ADVANCED WARRANTY REPLACEMENT

We ship the replacement warranty part to you first, before receiving the defective part. You have 30 days to send us the defective part. A credit card payment for the new part plus shipping is required to ensure that we receive the returned defective part within 30 days from the date on which the replacement warranty part is shipped. If the defective part is not returned within 30 days, the claim period will expire and no refund will be issued. Shipping cost(s) are non-refundable.

STANDARD WARRANTY REPLACEMENT

We will ship you the replacement warranty part, after we have received your defective part. We do not require payment for the defective part under the standard warranty replacement. Shipping cost(s), however, must be prepaid and are non-refundable.

Please Note: Warranty Claim orders will be issued a Warranty Authorized Return Number (WAR). The WAR Number issued MUST be noted on your package in order for our warehouse to accept the package. ALL OTHER PACKAGES WILL BE REFUSED.

The AC Outlet has selected knowledgeable Sales and Service Agents to provide you with the highest service possible. We have spent countless hours assembling this team to serve your current and future needs.